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Meetings in person allow for more natural conversations and nonverbal cues, which are not feasible in a virtual space. But, with a little planning and effort, nonprofits can maintain the effectiveness of their meetings when they switch to virtual formats.
Virtual board meetings can be equally effective as in-person meetings by following best practices. To ensure that your meetings are productive and fun Consider the following suggestions:
Comprehensive Preparation
Virtual meetings require a more thorough and detailed preparation than in-person meetings. Directors should be provided with a written agenda that clearly defines the topics for discussion as well as time limits for each. This will allow them to study any relevant information and formulate questions or suggestions prior to the meeting.
Meet materials for the meeting early
When you can easily check your social media or email and lose track of the meeting. It is important to send out all meeting materials such as documents, documents, and other information at least one week before the meeting. This will keep participants from wasting valuable meeting time and will give them more time to engage with discussions and participate in the decision-making process.
Use a virtual board administration software platform, such as OnBoard, to give your board members access to all the necessary resources and materials prior to the date of the meeting. This way you can avoid common distractions caused by connectivity issues and technical issues that can disrupt or delay meetings. To avoid problems like these, ask your board management software provider to test all equipment and links for each participant before the meeting.