A board portal is an expert governance software which efficiently and securely delivers digital board packs to directors and the secretariat of their company. Streamlined and automated they improve collaboration, encourage better discussions and decision-making, and assist all stakeholders to align around the strategic direction of the business.
They also reduce the costs of printing or couriering documents, as well as emailing. The ability to access board documents and also communicate with an encrypted, secure in-app messenger means that board members are in touch at all times find even when they’re in the office. They can prepare for meetings by signing documents online and in the app, and utilize the video conferencing feature to participate in virtual meetings when they can’t make it in person.
What should you look for in a board portal
Ask prospective vendors to provide demonstrations, and complete troubleshooting tips on their website. They will also be able to give you a comprehensive quote that covers all upfront and ongoing expenses. Pricing models can be different and be determined by a flat fee, per feature or by the number of users. Therefore, it’s crucial to compare the different models.
The most critical criteria for a good board portal is its security. It should encrypt data during transport and at rest and allow for the control of access rights and authentication. It should also have a disaster recovery plan that includes a guarantee of uptime, and be subject to periodic external audits to ensure privacy, availability and security.