Communication is essential to every business, whether with the CEO, board chairman or fellow board members. However, when it comes down to communication between board members there https://boardroomtalk.org/board-of-directors-composition-best-practices/ are common pitfalls that can cause frustration, miscommunication and eventually less trust.
Board members often complain about lack of information, being misled, or being caught off-guard and not feeling valued. This can damage relationships and make it difficult for boards of directors to make informed decisions.
Communication with board members can be conducted in a variety of ways. Utilizing a board portal email, instant messaging and video conferencing tools are all great options to help facilitate communication between board members during meetings. This can help reduce time spent on administrative tasks and also frees up space for discussions that are strategic during the meeting.
It’s also important to understand the preferred style of each board member’s of communication. For instance, some prefer to read, while others prefer reading emails or make phone calls. This will allow you to tailor your approach to the different board members. You can ensure that they get the most relevant information and that their needs are being fulfilled.
It’s also important to communicate with board members in a timely manner, evaluating each issue’s urgency and determining the right timeframe. For instance in the event that an issue comes up that isn’t on the agenda at the next board meeting, it could be better to put off the discussion until a later date.